A Prior Authorization VA from HealthSystemVAs submits PA requests, collects required clinical documentation, follows up persistently with payers, and tracks every authorization through to approval — so your providers can treat without delays.
Book a Free Clinic Revenue AuditA Prior Authorization VA from HealthSystemVAs manages the entire prior authorization process for your clinic: submitting PA requests to payers, gathering the clinical documentation required for approval, following up on pending auths, tracking authorization status, and managing denials and appeals — so your billing and clinical staff don't spend hours on hold.
PT, chiropractic, neurosurgery, and outpatient clinics where delayed or denied prior authorizations are causing treatment delays, revenue delays, or provider schedule disruptions. Ideal for practices with high-volume commercial and Medicare Advantage patients.
Submit prior authorization requests to payers via phone, fax, payer portal, or electronic PA platforms.
Collect required clinical records, notes, and documentation from your clinical team for PA submission.
Persistent follow-up calls and portal checks on pending PA requests — daily if needed.
Maintain a real-time PA tracking log with status, auth numbers, and expiration dates in your system.
Document denial reasons, gather additional supporting documentation, and submit peer-to-peer or written appeals.
Track authorization expiration dates and initiate renewal requests proactively before coverage lapses.
Your VA is trained on your specific platform before going live. Supported systems include:
Using something else? We train your VA on your platform at no extra charge.
Prior authorization processes involve transmitting clinical notes, diagnosis codes, treatment plans, and patient demographics to payers. Your VA follows strict HIPAA protocols — using only encrypted, clinic-approved channels for all transmissions. All documentation is stored in your systems, not retained by the VA on personal devices or external storage.
View our full HIPAA compliance framework →A dedicated PA VA submits requests faster, includes complete documentation on the first submission (reducing initial denials), and follows up persistently. Clinics with high PA denial rates often see improvement within 30–60 days of dedicated PA follow-up, though actual rates depend on payer mix and clinical documentation quality.
Yes. Your VA works with Medicare Advantage plans, commercial payers, workers' comp carriers, and other payers in your specific mix. They learn your top 10–15 payers' PA submission processes during onboarding.
Your clinical staff provides treatment notes, plan of care, and supporting documentation as they do today. Your VA coordinates the collection and submission process — they don't independently create clinical documentation.
Book a free 30-minute Clinic Revenue Audit. We'll identify where your clinic is losing revenue and show you exactly how a HIPAA-trained Prior Authorization VA can help — with no obligation.
Book Your Free Clinic Revenue Audit