Month-to-month pricing. No contracts. No hidden fees. Custom quotes after your free Clinic Revenue Audit — because every clinic's needs are different.
Get Your Free Custom QuoteMost clinic owners underestimate the true cost of U.S. administrative staff. Here's the full picture. Note: ranges are illustrative estimates based on U.S. Bureau of Labor Statistics data and typical employer costs. Your actual savings will vary.
| Cost Item | U.S. In-Clinic Front Desk Staff | HealthSystemVAs Medical VA |
|---|---|---|
| Base Salary / Year | $36,000 – $52,000 | Included in plan |
| Employer Payroll Taxes (~7.65%) | $2,750 – $3,980 | $0 |
| Health Insurance Benefits | $5,000 – $12,000 | $0 |
| PTO / Sick Days (avg. 15 days) | $2,100 – $3,000 | $0 |
| Workers' Compensation Insurance | $500 – $1,500 | $0 |
| Recruiting / Hiring Costs | $3,000 – $8,000 | $0 (included) |
| Onboarding / Training Time | 4–8 weeks ramp-up | Pre-trained, 7–14 days |
| Replacement if Staff Leaves | Full cost again ($3k–$8k) | Free, unlimited |
| Estimated Annual Total Cost | $49,000 – $80,000+ | Contact us for custom quote (typically 40–50% less) |
*Salary ranges based on U.S. Bureau of Labor Statistics (2024) for Medical Secretaries and Administrative Assistants. Benefits and overhead estimates are illustrative. Your actual costs will vary by market, role, and plan selected.
Every VA arrives pre-certified. BAA signed before Day 1. Encrypted systems, secure data handling, and compliance documentation included in every plan.
If your VA isn't performing to standard, we replace them at no additional cost — no time limit, no questions asked. Unlimited replacements.
A dedicated success manager oversees your VA's performance, conducts check-ins, and handles any issues before they become problems.
Your VA is trained on your specific EMR platform before going live. Support for 15+ platforms including WebPT, Jane App, Cliniko, DrChrono, Epic, and more.
Your VA works your clinic's business hours in your time zone. No shift planning, no overtime calculations — just reliable coverage during your operating hours.
Regular performance summaries tracking tasks completed, call metrics, and KPIs specific to your VA's role — so you always know the ROI.
A solo PT clinic needing front desk coverage has different needs than a 5-provider chiro group needing billing + credentialing + prior auth. Our pricing reflects the VA's specialization, hours, and your clinic's volume.
The most accurate way to understand your cost — and your ROI — is a free 30-minute Clinic Revenue Audit. We'll review your current admin costs, identify revenue leaks, and give you a custom quote with no obligation.
Book Your Free Clinic Revenue AuditUse our free ROI calculator to estimate how much a medical VA could save or earn for your practice based on your clinic's specific size, volume, and admin costs.
Use the ROI Calculator or View Full Cost Comparison